Policies

Mission Statement

The Colonel By Secondary School Library is committed to providing access to current information from print and electronic sources for students and teachers. The library staff members play an important role in supporting the curriculum and teaching information retrieval and evaluation skills. We provide a quiet, supportive environment for studying, researching and reading.

Library Policies

Circulation Policy

When borrowing items, we request that students show their student ID card at check-out. Books can be borrowed for three weeks by students. IB support materials may be loaned out on an overnight basis. At times we will restrict other loans to overnight or in-library use if the materials need to be shared by many students; this ensures that the resources can be accessed by a greater number of students. Since we charge fines on overdue materials at $0.25 per day, we ask that you return your books on time or see the librarian to renew your loans.

Computer Use Policy

Colonel By Library has a computer lab with 12 desktop computers and 10 Chromebooks for classes to use. The lab is open all day and is available for students to use if they are on an academic prep period, as long as it is not booked out by a class. We have three stations that send print jobs to the photocopier; they are located in front of the circulation desk and to the right of the photocopier. The cost to print is $0.10 per page.

Collection Development Policy

Description:

The collection offers information on diverse areas of knowledge and is intended for use by secondary school students and their teachers.

Purpose:

The purpose of the collection development policy is to provide guidelines for building and maintaining the library's information resources to meet the information needs of the students and teachers.

Selection Responsibility:

The teacher-librarian is responsible for building the collection. Teacher involvement is always appreciated. Students are also encouraged to recommend books that they feel would be enjoyed by other students.

Selections Criteria

Gifts and Donations:

The Colonel By Library appreciates donations as they are a valuable source of our resources. The Library accepts all items that are within the scope of its collection, but reserves the right to discard items which are not needed. Each item is checked against our holdings and, when appropriate, is added to the collection. Donors are asked to transport the gifts to the library themselves since we have no way to pick them up. As a rule, no evaluation for tax purposes will be provided.

Weeding and Collection Maintenance:

The book reviewing process will consider the following criteria:

Only the latest edition will be retained. The serial reviewing process will also consider alternative formats and indexing availability. The audio-visual material reviewing process will also consider format. The electronic resource reviewing process will also consider alternative sources (such as the public library) and compatibility with available hardware.

Resources at Other Libraries:

Inter-library loans are currently not available. The Ottawa Public Library (OPL) has comprehensive resources and we encourage its use as a complement to our collection. Students should have a valid OPL borrower's card (they are free). Grade 12 IB students may request permission to borrow books from the Carleton University Library. Any student age 16 or older may request a “Smart Card” through the OPL to access other Ottawa area libraries.